If you’re reading this, chances are you’re seeking the perfect language to use in your out-of-office auto-reply for some upcoming time away from work. An OOO email is one of those messages that may seem simple in theory, but without an example, it can be hard to come up with the right wording. (Not to mention, you want to get it right—who knows what client, higher-up, or professional connection will email you while you’re away.) Good news: We’ve got a few tips and examples to help you craft that perfect OOO message.
A few general tips:
Here are a few templates to get you started—simply copy and paste into your email program and tweak accordingly!
If you're looking for a standard out-of-office message:
Thank you for your email! I am currently out of the office and will return on [DATE].
I look forward to connecting with you when I return. If you require immediate assistance, please reach out to [NAME] at [EMAIL].
If you plan to check your email periodically:
Thank you for your email. I am out of the office until [DATE] and only checking email periodically, so please excuse a delay in my response.
I will return all non-urgent emails when I return. If you require immediate assistance, please reach out to [NAME] at [EMAIL].
If you’re working in another time zone:
Thank you for your email. Please expect a delay in my response as I am currently working [TIME ZONE] hours. If you need immediate assistance, please contact [NAME] and [EMAIL].
If you're taking an extended Leave:
Thank you for your email. I am out of the office on an extended leave and will have limited access to email until my expected return on [DATE]. If you require assistance before my return, please contact [NAME] at [EMAIL].
If you're going on maternity Leave:
Thank you for your email. I am out of the office on maternity leave until [DATE]. If you need assistance before my return date, please contact [NAME] at [EMAIL]. Otherwise, I look forward to connecting when I am back in the office, and you can expect a response within a week of my return.
If you work remotely and want an alternative to "out of office":
Thank you for your email. I am taking time off from [DATE] to [DATE] and will have limited access to email. For any non-urgent matters, I will respond when I return. If you need immediate assistance, please contact [NAME] at [EMAIL].
Now go—enjoy your time away from work!
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